Project Management of Systems Approach To Planning †Free Samples

Question: Discuss about the Project Management of Systems Approach To Planning. Answer: What are five characteristics, which help, differentiate projects from other functions carried out in the daily operations of the organization? Answer: The following list explains the five characteristics, which would be used for the differentiation of the daily activities from the functions of a project: A fully defined time line of the project A well-defined process objective Involvement of peoples from different sectors of work The following of a life cycle of the project Following of a specific time, performance and cost for the project Why is the implementation of projects important to strategic planning and the project manager? Answer: The strategic planning of the implementation of the primary process of the project can be described as follows: A new product Implementation of a new information system. A new plant for the production of the new products. The project manager is the main person responsible for the completion and the management of the project: Timely completion of the project Keeping the project within the budget Keeping the project with the following of the specification The technical and sociocultural dimensions of project management are two sides to the same coin. Explain. Answer: The technical and the sociocultural specific dimension of the project management can be considered as two sides of a coin. This is because for the completion of the project the complete skill set is required. What are the relative advantages and disadvantages of the functional, matrix, and dedicated team approaches to managing projects? Answer: Advantages Disadvantages Functional Approach There are no radical alteration in the basic organizational structure Use of staff in accordance to maximum flexibility Maintenance of normal career path Lack of focus on the project Slow in completion Lack of ownership of the project Improper cross-functional integration with the project. Matrix Approach Flexible use of the resources within the project Focus on the project Proper balance with the technical requirements Conflict in the dysfunctional use of the process Slow is completion of the process Superiors are able to induce stress Dedicated Team Approach Is not able to disrupt the basic organizational structure. Project focus is kept concentrated on the main topic Strong use of cross functional integration Projects are completed within the timeline The decision of what to do when the project ends is a dilemma. The technical expertise of the project is limited to the team members Expensive in nature. How are projects linked to the strategic plan? Answer: As most of the projects are more important than the others, the best possible way for the maximization of the project and the resources. The use of priority scheme can be used for the maximization of the resources for the project. This can also be used for the balancing of the risk and the contribution to the strategic plan. What are the six elements of a typical scope statement? Answer: The following list are the six elements for the completion of the scope statement: Objective of the project Proper deliverable Completion of milestones Proper technical requirements needs to be met Limitation and exclusion Review of the customers The completion of a project should comprise of all the above six elements for he success of the project. What questions does a project objective answer? What would be an example of a good project objective? Answer: A project objective generally shares the basic information of what, when and how for the completion of a project. For the completion of the foot over bridge over the Thames River by the end of 2018 within a budget of $2 million. What does it mean if the priorities of a project include Timeconstrain, Scope- accept, and Costenhance? Answer: The project needs to be completion within a specific data with the following of the scope. The scope should be scaled down from the set out details to match the working budget and the timeframe. There should also be the chance for the reduction of the cost at any point of time during the project. For the completion of a project the three main requirements are4 scope, cost and time. These three factors would be responsible for the determination of the quality of the project. Timeconstrain: the project must be delivered on time. Scope- accept: reduction in the scope and the performance of the project is acceptable Costenhance: optimization of the cost needs to be done and reduction of the cost needs to be followed. List three kinds of information that are included in a work package. Answer: The three kinds of information that are shared in the work package are: What the work is to be done How long would the project take to complete How much of the resources are to be required When would it be appropriate to create a responsibility matrix rather than a full-blown WBS? Answer: Use of the responsibility matric is used in small projects for the proper organization and the assignment of the small process in the project along with the large process combined of many sub process. Project Background and Description Based on the case study the project is to organize a football competition for the Manchester United Soccer Club (MUSC). The revenue is to be collected and the newly appointed tournament director, Nicolette Larson, would organize the complete completion. Nicolette Larson discusses about the meeting along with her husband who would help her with the work. The use of the WBS and the Gantt chart would help Nicolette Larson to manage the competition and the work related to the project. Project Scope For the completion of the project the major scope to be followed are: To generate a revenue not more than $450. To complete the project within a deadline of 20 days. To manage the risk of the project when it is raised. High-Level Requirements The project would require the use of some of the basic products for the completion of a football match. There are use of any high level products for the project. The details are to be collected in written format. The details are the stored and managed in a proper database. Deliverables and Milestones The projects deliverables can be discussed as follows: Task Name Duration Start Finish Manchester United Soccer Club Case Study 19.75 days Mon 2/12/18 Fri 3/9/18 Registration of all the Teams: 4 days Mon 2/12/18 Thu 2/15/18 Screening process based on age limit 12 hrs Mon 2/12/18 Tue 2/13/18 Entry fees collection 12 hrs Tue 2/13/18 Wed 2/14/18 Sharing of rules and regulations 1 day Thu 2/15/18 Thu 2/15/18 Match time determination 6 hrs Thu 2/15/18 Thu 2/15/18 Walk out of the process 2 hrs Thu 2/15/18 Thu 2/15/18 Planning fields for play offs: 2.5 days Fri 2/16/18 Tue 2/20/18 Choosing ground for the games 1.25 days Fri 2/16/18 Mon 2/19/18 Penalty spot on the ground 5 hrs Fri 2/16/18 Fri 2/16/18 Centre spot on the ground 5 hrs Fri 2/16/18 Mon 2/19/18 Making alignment on the field 5 hrs Mon 2/19/18 Mon 2/19/18 Net hanging for goal posts 5 hrs Mon 2/19/18 Tue 2/20/18 Sponsorships: 5.5 days Tue 2/20/18 Tue 2/27/18 T-shirt Jersey 2 days Tue 2/20/18 Thu 2/22/18 Football 2 days Thu 2/22/18 Mon 2/26/18 Closing ceremony arrangement 1.5 days Mon 2/26/18 Tue 2/27/18 Media coverage 12 hrs Mon 2/26/18 Tue 2/27/18 Official Match People: 7.5 days Wed 2/28/18 Fri 3/9/18 Referee (qualified) 3 days Wed 2/28/18 Fri 3/2/18 Main Ground 12 hrs Wed 2/28/18 Thu 3/1/18 Sideline 12 hrs Thu 3/1/18 Fri 3/2/18 Ball pickers Boys 12 hrs Mon 3/5/18 Tue 3/6/18 Scorer 12 hrs Tue 3/6/18 Wed 3/7/18 Time checkers 12 hrs Thu 3/8/18 Fri 3/9/18 Award Distribution: 0.25 days Fri 3/9/18 Fri 3/9/18 Medals for every member of the winning team 2 hrs Fri 3/9/18 Fri 3/9/18 1st prize trophy 2 hrs Fri 3/9/18 Fri 3/9/18 Certificate for best performers 0.25 days Fri 3/9/18 Fri 3/9/18 Best goal keeper award 2 hrs Fri 3/9/18 Fri 3/9/18 Top scorer award 2 hrs Fri 3/9/18 Fri 3/9/18 Trophy for the player of the tournament 2 hrs Fri 3/9/18 Fri 3/9/18 Best ball picker of the tournament 2 hrs Fri 3/9/18 Fri 3/9/18 Stakeholders The major stakeholders of the project are: Accountable Responsible Consulted Informed Project manager yes yes Treasury yes yes Secretary yes yes Player coach yes yes High-Level Timeline/Schedule Figure 1: Gantt chart for the project (Source: Created By Author) Figure 2: Work Breakdown structure for the project (Source: Created By Author) References Alias, Z., Zawawi, E. M. A., Yusof, K., Aris, N. M. (2014). Determining critical success factors of project management practice: A conceptual framework.Procedia-Social and Behavioral Sciences,153, 61-69. Fleming, Q. W., Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute. Fuller, M. A., Valacich, J. S., George, J. F., Schneider, C. (2017).Information Systems Project Management: A Process and Team Approach, Edition 1.1. Prospect Press. Heagney, J. (2016).Fundamentals of project management. AMACOM Div American Mgmt Assn. Kerzner, H., Kerzner, H. R. (2017).Project management: a systems approach to planning, scheduling, and controlling. John Wiley Sons. Kerzner, H., Kerzner, H. R. (2017).Project management: a systems approach to planning, scheduling, and controlling. John Wiley Sons. Pinto, J. K. (2015).Project management: achieving competitive advantage. Prentice Hall. Schwalbe, K. (2015).Information technology project management. Cengage Learning. Turner, R. (2016).Gower handbook of project management. Routledge. Zou, W., Kumaraswamy, M., Chung, J., Wong, J. (2014). Identifying the critical success factors for relationship management in PPP projects.International Journal of Project Management,32(2), 265-274.